Privacy Notice for YouTube Channel Analysis

1. Controller and Contact

The controller responsible for the processing of personal data in connection with YouTube Channel Analysis is:

Die Plan.Net Studios GmbH & Co. KG

Friedenstraße 24, 81671 München

agentic@house-of-communication.com

You can contact our data protection officer at:

Dr. Georg F. Schröder, LL.M.
Serviceplan Group SE & Co. KG
Friedenstr. 24
81671 München
Deutschland
datenschutz@serviceplan.com

2. General Information on Data Processing

This privacy notice applies to the processing of personal data in connection with the use of YouTube Channel Analysis.

The YouTube Channel Analysis AI Agent answers open-ended questions by exploring the web, gathering sources, synthesizing findings, and returning detailed reports with citations. It uses reasoning models to decompose tasks into one or more research steps, searches the entire web, and operates a multi-step pipeline to generate final reports.

3. Categories of Personal Data

The following categories of personal data are processed by YouTube Channel Analysis:

• Content data (e.g. text entries, uploaded files, prompts, outputs)
• Usage data (e.g. logs of interactions, timestamps, frequency of use)

4. Purposes, Legal Bases, Recipients and Retention Periods

The following table provides an overview of the processing operations:

Content data
Purpose of processing: Execution of Agent functionalities (processing of user input, generation of outputs)
Legal basis: Art. 6(1)(b) GDPR
Recipients: Internal systems, subcontracted processors
Retention period: Deleted after 6 months or upon user request

Usage data
Purpose of processing: Ensuring IT security, prevention of misuse, service optimisation
Legal basis: Art. 6(1)(f) GDPR
Recipients: Internal IT, security service providers
Retention period: 6 months, unless longer storage is required for security incidents

5. Source of Data

Where personal data are not collected directly from the end user, they originate from:

• Publicly accessible sources (e.g. websites, social media)
• Third parties who provide information for the use of the AI Agent

6. Recipients and Third-Country Transfers

Personal data are disclosed to processors and service providers who support the provision and operation of YouTube Channel Analysis (for example hosting providers, IT service providers, customer support). These recipients process personal data only on the basis of contractual agreements and in accordance with instructions.

Variant B2 – Transfer based on Standard Contractual Clauses (SCC)

Personal data are transferred to recipients located in the United States. There is no adequacy decision by the European Commission for this country. To ensure an appropriate level of data protection, the transfer is carried out on the basis of Standard Contractual Clauses adopted by the European Commission pursuant to Art. 46 GDPR. A copy of these clauses can be obtained from us at any time.

7. Retention period

Personal data are retained only for as long as necessary to achieve the purposes described in this privacy notice or as long as statutory retention obligations require. Where possible, the specific retention periods are set out in the table above. If exact periods cannot be specified, the criteria used to determine the retention period are applied, such as the expiry of statutory limitation periods (typically three years), statutory tax and accounting retention obligations (up to ten years), or the termination of the contractual relationship.

8. Automated Decision-Making and Profiling

YouTube Channel Analysis does not carry out automated decision-making within the meaning of Art. 22 GDPR.

9. Rights of Data Subjects

You have the following rights under the GDPR:

• Right of access (Art. 15 GDPR): to obtain confirmation as to whether personal data concerning you are being processed and to receive a copy of such data.
• Right to rectification (Art. 16 GDPR): to request the correction of inaccurate or incomplete personal data.
• Right to erasure (Art. 17 GDPR): to request the deletion of personal data under the conditions set out in the GDPR.
• Right to restriction of processing (Art. 18 GDPR): to request that processing be limited in certain circumstances.
• Right to object (Art. 21 GDPR): to object to the processing of your personal data based on legitimate interests.
• Right to data portability (Art. 20 GDPR): to receive the personal data you have provided in a structured, commonly used and machine-readable format, and to transmit those data to another controller.

To exercise these rights, please contact us using the contact details provided above.

In addition, you have the right to lodge a complaint with a supervisory authority under Art. 77 GDPR. You can usually contact the supervisory authority of your habitual residence, your place of work, or the place of the alleged infringement. A list of data protection supervisory authorities in the European Union, including contact details, is available here.

10. Obligation to Provide Data

The provision of certain personal data is necessary for the use of the AI Agent. Without these data, the service cannot be provided.

11. Amendments to this Privacy Notice

This privacy notice is updated whenever changes in the processing of personal data occur. The current version is always available [at this link: https://www.house-of-communication.com/de/en/brands/plan-net/landingpages/agentic-services/youtube-channel-analysis/privacy-policy.html / within the Agent interface].